Manual Development and Auditing Services
Safety Management System - Customised Development Package
The process includes but is not limited to:
Note: Detail will be determined during the first round of site reviews and completion of base specific questionnaires.
Safety Policy
We will develop (or review for compliance and effectiveness) your current Safety Policy Statement. This will involve direct liaise with top level management and other employees advising responsibility, accountability and expectations. The Safety Policy Statement of the organisation indicates management’s commitment to safety systems and signifies the first step of staff involvement.
The detail of such will be developed and discussed with your staff to ensure its seamless introduction at each base (as applicable) and throughout the organisation.
Safety Training
- Identification of Safety Training Requirements:
- Initial training (including training for the nominated Safety Officer/Manager/Committee members).
- On-going Training of Safety Personnel.
- On-going Training of all Company Personnel.
This program will ensure that all those involved in the SMS will be fully trained in the complete package of competencies and requirements – vital for the ongoing self maintenance of your organisation’s own SMS into the future.
Additionally the SMS requires an on-going assessment of the organisation’s training needs. Those responsible for the SMS will therefore be trained in order to achieve this over the life cycle of your organisation.
We will work with your own Safety Teams in the development of your training program. The following will be considered as a minimum thus ensuring the greatest benefits.
Assessment of the status of the organisation before implementation – develop an understanding of how concepts are understood within your organisation and how they are practiced. How are things done around here?
- Gain commitment from all managers.
- Customise the training to reflect the nature and needs of your organisation.
- Define and communicate the scope of the training to those in management and those who will be actively involved.
Safety Manager and Safety Committee
- Establish a Safety Committee including roles and responsibilities and monitoring of the progress and objectives as required.
- Programming of Safety Meetings according to your schedule will also be structured into your calendars. Example agendas and meeting structures will be provided for those who will chair the meetings of the committee.
A key member of the Safety Committee and your SMS, will be the role of Safety Manager/Safety Officer.
Ultimately the Safety Manager is responsible for the implementation, management and monitoring of your Safety Management System. The approach that this takes will vary dependent on both the size of the organisation and the type/s of operations conducted.
Staff Induction Procedures
- The supply and/or review of a check list for new Employee Safety Induction.
Emergency Response Plan
- We establish (or review) an Emergency Response Plan for each base of operations.
Hazard and Risk Reporting
We will work with your current system to establish a reporting system which will include:
- Reporting form templates.
- Other methods of reporting outlined to employees. i.e. Collection via voice (phone/meetings {formal and informal}), e-mail/web site, letter/note, reporting forms, ensuring all correspondence is de identified.
- Establish/maintain a paper-trail including e-mail/voice correspondence.
- Establish a process of continual feedback to management (after de-identification) of reports and details pertinent to base safety.
- Safety Trend Management:
- Identification of any areas of repetitive concern/risk.
- Assessment of corrective measures employed.
Risk Management Process
We work with your current system and management to develop and document not only this process but also the mechanisms and tools including:
- Risk Processes and Procedures.
- Risk Matrixes.
- Risk Management Structures.
This structure follows the guidelines as established by the Australian and New Zealand Risk Management Standards.
Safety Culture
Assist you to foster a Corporate Safety Culture. How this will occur will be determined from discussions within each area of operations and results from our initial questionnaire.
Document Control
As a minimum your SMS Document/Data control will involve:
- Central record of all SMS documentation.
- Minutes/agendas kept for 3 years (requirement).
Documents will also need to be amended and updated with time and changes. We will therefore ensure that there is development of procedures and structures to maintain continual system modification and optimisation as your organisation or legislative requirements change, this ensures your SMS becomes an evolving, effective tool to minimise risk, identify hazards and provide the best possible safety for staff and clients.
Customised Solutions
The involvement of the Civil Aviation Academy Safety Team can be tailored to suit your own specific needs. In order to not only meet the regulatory requirements, but to ensure your Safety Management System is practical and cost effective, our Safety Team would meet with your representatives where we can openly discuss the needs of your organisation. Contact us for more information.
